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With managed print services you can save up to 30% print-related costs

Control your printing environment

For every 1€ spent on printing another 9€ is spent to manage printing environment

Digitize hardcopy documents

Organizations are more efficient with right implementation of digital workflow strategy

 

Print from where you are

Become mobile. It is cool!

Managed devices and supplies
Add devices features
Documents security
Device security
Mobile printing
Cloud printing
Managed devices and supplies
Add devices features
Control costs
Manage behavior
Manage supplies
Control output

Tracking of devices and supplies across organization

You motivate employees to print smarter by allocating print costs and providing the information for printing behavior and forecasts

How it works:

  1. Data on user/device activity is sent to the MPS server. Data includes: who/what department; date and time; number of pages printed; color or monochrome; and duplex or simplex
  2. Tools analyze and organize the data according to IT requirements. Hundreds of queries/report templates that can be customized are available
  3. Reports are sent to the IT administrator and others. Reports can be scheduled and sent automatically

Management of printing behavior with organizational print policies

You save on paper and supplies by restricting color printing to only those who need it and balance device usage by enabling printing rules

How it works:

  1. Administrator creates print rules by setting conditions

Conditions include: Printers, job names, job parameters, uses, and date and time etc

  1. Conditions and rules are applied to the print server
  2. Software analyzes each print job and, based on conditions, takes the appropriate action

Actions include: Route to printer, single/duplex printing, printing mode, grayscale, job stamping, and do not print etc

  1. Users are notified of workflow results, routing, and any changes applied to the print job

User notifications include: Web log, pop-up, email etc

Centralized management of printing supplies

You save money and time by remotely monitoring devices and printing supplies

How it works:

1.Installed data collector at customer site reports printing supplies level data to central monitoring partner.

Communication is secure over SSL

2.Customer have access to monitoring portal and create on-demand device usage reports.

Data collected from customer device fleet belongs to customers.

3. Data collector does not have access to the document contents of what is printed or stored, only device data is provided

Print output management with print-server based pull printing

You save money and increase security by deleting electronicaly print jobs that users leave in the printer

How it works:

  1. User sends encrypted print job to a generic queue on the server
  2. Job is held on the server
  3. User goes to the delivery device from among the enabled printers and MFPs on the network
  4. Device is locked by embedded authentication
  5. Proximity badges, PIN codes authenticate the user and unlock the device to retrieve the job
Control costs

Tracking of devices and supplies across organization

You motivate employees to print smarter by allocating print costs and providing the information for printing behavior and forecasts

How it works:

  1. Data on user/device activity is sent to the MPS server. Data includes: who/what department; date and time; number of pages printed; color or monochrome; and duplex or simplex
  2. Tools analyze and organize the data according to IT requirements. Hundreds of queries/report templates that can be customized are available
  3. Reports are sent to the IT administrator and others. Reports can be scheduled and sent automatically
Manage behavior

Management of printing behavior with organizational print policies

You save on paper and supplies by restricting color printing to only those who need it and balance device usage by enabling printing rules

How it works:

  1. Administrator creates print rules by setting conditions

Conditions include: Printers, job names, job parameters, uses, and date and time etc

  1. Conditions and rules are applied to the print server
  2. Software analyzes each print job and, based on conditions, takes the appropriate action

Actions include: Route to printer, single/duplex printing, printing mode, grayscale, job stamping, and do not print etc

  1. Users are notified of workflow results, routing, and any changes applied to the print job

User notifications include: Web log, pop-up, email etc

Manage supplies

Centralized management of printing supplies

You save money and time by remotely monitoring devices and printing supplies

How it works:

1.Installed data collector at customer site reports printing supplies level data to central monitoring partner.

Communication is secure over SSL

2.Customer have access to monitoring portal and create on-demand device usage reports.

Data collected from customer device fleet belongs to customers.

3. Data collector does not have access to the document contents of what is printed or stored, only device data is provided

Control output

Print output management with print-server based pull printing

You save money and increase security by deleting electronicaly print jobs that users leave in the printer

How it works:

  1. User sends encrypted print job to a generic queue on the server
  2. Job is held on the server
  3. User goes to the delivery device from among the enabled printers and MFPs on the network
  4. Device is locked by embedded authentication
  5. Proximity badges, PIN codes authenticate the user and unlock the device to retrieve the job
Managed devices and supplies
Add devices features
Add server based features
Add device based features

Capture of documents in quick, accurate and efficient way

You organize document flow more efficiently and share document content to back-office applications and online destinations

How it works:

1.Capture and share content to back-office applications and online destinations, automatically route it to the desired destinations.

2.Create routing rules at the desktop or MFP to give users customized buttons accessible directly at desktop or the MFP device.

3.Easily integrate and upgrade into workflow, document management, and archival systems.

Conversion of hard copy documents into editable digital documents

You save time, paper and improve controls and visibility with scan-and-send solution

How it works:

  1. Create smart workflows with OCR capabilities
  2. Capture information quickly and easily with little to no training
  3. Have users provide additional data through the control panel for better indexing
  4. The solution doesn’t require a server
Add server based features

Capture of documents in quick, accurate and efficient way

You organize document flow more efficiently and share document content to back-office applications and online destinations

How it works:

1.Capture and share content to back-office applications and online destinations, automatically route it to the desired destinations.

2.Create routing rules at the desktop or MFP to give users customized buttons accessible directly at desktop or the MFP device.

3.Easily integrate and upgrade into workflow, document management, and archival systems.

Add device based features

Conversion of hard copy documents into editable digital documents

You save time, paper and improve controls and visibility with scan-and-send solution

How it works:

  1. Create smart workflows with OCR capabilities
  2. Capture information quickly and easily with little to no training
  3. Have users provide additional data through the control panel for better indexing
  4. The solution doesn’t require a server
Documents security
Device security
Secure document output
Secure document storage

Protection of documents by encrypting print jobs on their way to a device and retrieving them on demand

You increase security of your critical jobs with secure print release, authorization and authentication options

How it works:

  1. User sends encrypted print job to a generic queue on the server

Job is held on the server

  1. User goes to the delivery device from among the enabled printers and MFPs on the network
  2. Device is locked by embedded authentication
  3. Proximity badges or PIN codes authenticate the user and unlock the device

Uncollected prints are deleted on the server after a defined time and never reach printer output tray

Protection of data in the device

You secure documents with encrypted data on the hard disk and devices configured to erase the hard disk memory automatically

How it works:

1.Secure device hard disk and encrypt the data on it.

2.Configure device to erase data automatically after a document has been printed to prevent it from being unnecessarily stored and potentially accessed. 

Secure document output

Protection of documents by encrypting print jobs on their way to a device and retrieving them on demand

You increase security of your critical jobs with secure print release, authorization and authentication options

How it works:

  1. User sends encrypted print job to a generic queue on the server

Job is held on the server

  1. User goes to the delivery device from among the enabled printers and MFPs on the network
  2. Device is locked by embedded authentication
  3. Proximity badges or PIN codes authenticate the user and unlock the device

Uncollected prints are deleted on the server after a defined time and never reach printer output tray

Secure document storage

Protection of data in the device

You secure documents with encrypted data on the hard disk and devices configured to erase the hard disk memory automatically

How it works:

1.Secure device hard disk and encrypt the data on it.

2.Configure device to erase data automatically after a document has been printed to prevent it from being unnecessarily stored and potentially accessed. 

Documents security
Device security
Secure device access
Secure devices
Secure device features

Protection of access to devices

You have better security and device control with authentication features that integrate with existing network credentials, including LDAP and Active Directory®

How it works:

1. Embedded authentication locks the device

2. Proximity badge or PIN authenticates the user and unlocks the device

- MFPs feature built-in authentication with LDAP, Kerberos, or Active Directory

3.Proximity badge readers can be attached externally or placed in the hardware integration pocket (HIP) of supported devices

 

Automation of security monitoring

You increase security, strengthen compliance and reduce risk with automatic monitoring of device security settings

How it works:

  1. Create security compliance policy.
  2. Assess your fleet security settings against a specific policy.
  3. Apply policy settings to any noncompliant device features recognised during the assessment. The compliant setting is assessed again to confirm it was applied successfully.
  4. Run automated security monitoring of device security settings.

Customization of device user controls

You secure device usage with assigning specific usage rights to individual workers or groups for printing, faxing, copying, and scanning

How it works:

  1. Administrator assigns access codes to all users

Existing Active Directory can be used to simplify enrollment

  1. Administrator assigns level of access to each user

Access levels can vary. Some users may have access to all the device functions while others are limited to printing

Secure device access

Protection of access to devices

You have better security and device control with authentication features that integrate with existing network credentials, including LDAP and Active Directory®

How it works:

1. Embedded authentication locks the device

2. Proximity badge or PIN authenticates the user and unlocks the device

- MFPs feature built-in authentication with LDAP, Kerberos, or Active Directory

3.Proximity badge readers can be attached externally or placed in the hardware integration pocket (HIP) of supported devices

 

Secure devices

Automation of security monitoring

You increase security, strengthen compliance and reduce risk with automatic monitoring of device security settings

How it works:

  1. Create security compliance policy.
  2. Assess your fleet security settings against a specific policy.
  3. Apply policy settings to any noncompliant device features recognised during the assessment. The compliant setting is assessed again to confirm it was applied successfully.
  4. Run automated security monitoring of device security settings.
Secure device features

Customization of device user controls

You secure device usage with assigning specific usage rights to individual workers or groups for printing, faxing, copying, and scanning

How it works:

  1. Administrator assigns access codes to all users

Existing Active Directory can be used to simplify enrollment

  1. Administrator assigns level of access to each user

Access levels can vary. Some users may have access to all the device functions while others are limited to printing

Mobile printing
Cloud printing
Print via enterprise server
Print via Web Upload
Print via AirPrint
Print via mobile app
Print via email

Secure, manageable, server-based mobile print solution

Print remotely from anywhere at any time over a secure network from registered printers

How it works:

1.User registers for the public service at Service Provider website and receives Personal Idendification Code (PIN) via email

2.User then prints from a computer or a mobile device, wherever they are located

3.Print job stays secure in Service Provider cloud transit with advanced encryption

4.User then locates the nearest Public Print Location, logs in to the device with PIN (or optional ID badge) and releases print job

 

Secure printing from a web browser

Print remotely when you are in the secure network

How it works:

1.User logins to organization print service website with Active Directory credentials (single sign on supported)

2.User uploads files (PDF, MS Office files etc.) into organization pull print server where they will be stored to user’s print account for secure release.

Printing from any iOS device

Print from Iphones and Ipads connected to your WiFi network to printers in the same network

How it works:

1.User submits print job from iOS device and authenticates (for the first time print only) against organization's Active Directory.

2.Documents are securely delivered to organization FollowMe mobile print server and stored to user’s print account for secure release.

Printing on the go via mobile device

Print from anywhere with the installed app and internet or mobile connection

How it works:

1.User submits a printjob from a dedicated mobile application.

2.Documents are securely delivered to organization mobile print server MPS.

3.Mobile print server will push received print job securely to organization pull print server PPS where the print job is stored to user’s pull print account for secure release.

Printing from any device which can send email

Print from anywhere with an active internet connection

How it works:

  1. Users forward emails (with or without attachments) from a corporate email address*.
  2. The email travels to a corporate email server and is downloaded automatically to your organization's mobile print server.
  3. User receives an email notification that the print job is stored on the server successfully.
  4. User can retrieve the job to the printer by authenticating at the device.

*The level of security with email forwarding depends on the organization email application.

Print via enterprise server

Secure, manageable, server-based mobile print solution

Print remotely from anywhere at any time over a secure network from registered printers

How it works:

1.User registers for the public service at Service Provider website and receives Personal Idendification Code (PIN) via email

2.User then prints from a computer or a mobile device, wherever they are located

3.Print job stays secure in Service Provider cloud transit with advanced encryption

4.User then locates the nearest Public Print Location, logs in to the device with PIN (or optional ID badge) and releases print job

 

Print via Web Upload

Secure printing from a web browser

Print remotely when you are in the secure network

How it works:

1.User logins to organization print service website with Active Directory credentials (single sign on supported)

2.User uploads files (PDF, MS Office files etc.) into organization pull print server where they will be stored to user’s print account for secure release.

Print via AirPrint

Printing from any iOS device

Print from Iphones and Ipads connected to your WiFi network to printers in the same network

How it works:

1.User submits print job from iOS device and authenticates (for the first time print only) against organization's Active Directory.

2.Documents are securely delivered to organization FollowMe mobile print server and stored to user’s print account for secure release.

Print via mobile app

Printing on the go via mobile device

Print from anywhere with the installed app and internet or mobile connection

How it works:

1.User submits a printjob from a dedicated mobile application.

2.Documents are securely delivered to organization mobile print server MPS.

3.Mobile print server will push received print job securely to organization pull print server PPS where the print job is stored to user’s pull print account for secure release.

Print via email

Printing from any device which can send email

Print from anywhere with an active internet connection

How it works:

  1. Users forward emails (with or without attachments) from a corporate email address*.
  2. The email travels to a corporate email server and is downloaded automatically to your organization's mobile print server.
  3. User receives an email notification that the print job is stored on the server successfully.
  4. User can retrieve the job to the printer by authenticating at the device.

*The level of security with email forwarding depends on the organization email application.

Mobile printing
Cloud printing
Public Cloud Print
Google Cloud Print

Printing anywhere, anytime, on demand

Print documents from any smartphone, tablet or laptop from any location

How it works:

1.User registers for the service and receives personal idendification code (PIN) via email.

2.User then prints from computer or mobile devices, wherever they are located.

3.Print job stays secure in cloud transit with advanced encryption.

4.User then locates the nearest public print location, logs in to the device with PIN (or optional ID badge) and releases print job.

Printing anywhere, from any device

Bring your own device (BYOD) and use network printers to print your jobs without breach of the network security    

How it works:

1.User with Google account receives an invitation from print service provider (university, enterprise etc.). 

2.User then sends a print job from any device to personal Google Cloud Print.

3.Documents are securely delivered and stored on Google Cloud.

4.Print service provider’s print server pulls print job securely to enterprise pull print server where the print job is stored to user’s pull print account for secure release.

Public Cloud Print

Printing anywhere, anytime, on demand

Print documents from any smartphone, tablet or laptop from any location

How it works:

1.User registers for the service and receives personal idendification code (PIN) via email.

2.User then prints from computer or mobile devices, wherever they are located.

3.Print job stays secure in cloud transit with advanced encryption.

4.User then locates the nearest public print location, logs in to the device with PIN (or optional ID badge) and releases print job.

Google Cloud Print

Printing anywhere, from any device

Bring your own device (BYOD) and use network printers to print your jobs without breach of the network security    

How it works:

1.User with Google account receives an invitation from print service provider (university, enterprise etc.). 

2.User then sends a print job from any device to personal Google Cloud Print.

3.Documents are securely delivered and stored on Google Cloud.

4.Print service provider’s print server pulls print job securely to enterprise pull print server where the print job is stored to user’s pull print account for secure release.

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